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What Exactly is "Proper" Data Protection?
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Posted On :
Nov-23-2011
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Article Word Count :
524
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Document storage and data protection are among the major issues of companies. These may demand more space and money a company might not have. To resolve this issue, there are firms specialising in document and data storage. Here are tips on how to identify the right company.
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The bigger your company, the more it grows, and the more files you have to store. Doing so demands ever-increasing amounts of space and money to support proper document storage and protection of data. Unfortunately, not all companies have that.
Many businesses, specially small ones, don't have the luxury of having enough people, money, and space necessary for the proper storage of valuable documents and data protection. This will lead them to store their documents in the wrong places. This not only occupies valuable office space, but also exposes them to unnecessary security and environmental hazards. These issues have encouraged many businesses to hire the help of firms that specialise in storing documents and preserving data. Many of these companies provide services such as archive storage, data services, web services, scanning and imaging, and destruction services.
One of the most preferred services is the storage of archived documents. This frees up office space required for ongoing productive activities. In addition, it offers them a way to keep these files in secure places protected from environmental hazards and security risks which could jeopardise the safety and privacy of your documents. Furthermore, suppliers of these services generally assist you in sorting out data systematically, making document retrieval quicker and easier. Another highly sought-after service is file destruction, another kind of data protection. To maintain and ensure privacy of your company files and records, documents are disposed of properly. Most businesses doing this generally only need a written request that calls for that before getting the files and documents in their possession destroyed.
Before you decide to look for a company that helps you with storing your data or safeguarding your documents, take note of the following:
- Top-notch security. A good company should have top-notch security. Top-notch security should include the following:
a) Strict monitoring and control sentry that only allows people in when their identity and purpose is established.
b) 24/7 Electronic alarm and security system.
c) Quick patrol guard responses.
d) The requirement of use of identification passes by guests and staff escort of said people.
- Confidentiality. The company should have personnel who conform to all security prerequisites including the signing of confidentiality agreements and the acquiring of Federal Police Service clearances.
- System protection against fires. Fire is one of the biggest threats to the safekeeping of your documents. The company must have the following to ensure the safety of your files:
a) Early warning smoke detection.
b) Fire suppressing systems.
c) Direct links to the local fire brigade.
d) Required fire fighting equipment installed in the facility and well-trained staff.
e) Electronic systems that are routinely checked and maintained by certified fire companies.
- Pest protection. Pests are another big threat, be sure the facilities are inspected and treated by respectable pest control companies.
Before you decide to think of looking for a company to manage your document storage needs, keep these in mind.
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Article Source :
http://www.articleseen.com/Article_What Exactly is "Proper" Data Protection? _108665.aspx
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Author Resource :
Lois Brown is a corporate security expert who has helped customers with doing document storage safely. For more information on how you can do it read up on data protection.
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Keywords :
document storage, data protection ,
Category :
Computers
:
Data Recovery
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