Use of Document management and imaging system in business
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Posted On :
Dec-08-2011
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Article Word Count :
534
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Document management system attempt to integrate document management directly into other applications, allowing users to retrieve existing documents directly from the repository document management system.
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Document management system attempt to integrate document management directly into other applications, allowing users to retrieve existing documents directly from the repository document management system, make changes and save the changed document back to the repository as a new version, all without the leaving the application. Such integration is commonly available for office suites and e-mail or collaboration / groupware software. Integration often uses open standards such as ODMA, LDAP, WebDAV and SOAP to allow integration with other programs and compliance with internal controls.
Document security is vital in many document management applications. Compliance requirements for certain documents can be very complex depending on the type of documents. Some document management system have a rights management module that allows an administrator to give access to documents based on the type to only certain individuals or groups of people. Document marking the time of printing or PDF creation is essential to prevent tampering or accidental use.
Whether you're a great association or a startup, you should take favorable to the techniques of time management and organization of the employees to learn and develop in-chief should be to increase the productivity of the company and this is possible using document management system. Some organizations have taken advantage of document imaging software.
Records management, or RM, is the practice of keeping an organization from the moment they made their final decision. These can be classified, store, secure, and destruction (or, in some cases, archival preservation) of records. A withdrawal can be a tangible object or digital information such as birth certificates, medical x-rays, office documents, databases, application information and e-mail. Are records management is primarily concerned with the evidence of the activities of an organization, and is generally applied to the value of the plates rather than their physical size? Indexing Document Directory system lets you find documents quickly and easily
Records management of goodwill:
• Reduced costs associated with paper storage and photocopying
• For information among people, offices and continents easy sharing
• Avoid interference with day-to-day business caused by natural disasters such as fires and floods and human error classification.
Good Records management offers:
• Intelligent search for instant retrieval of documents
• OCR indexing and automated to reduce errors and paperwork
• Comprehensive digital archive of security to protect unauthorized access
• Electronics and image-only documents with user-defined indexes and digital archive to track the long term.
As part of your document management companies must have active document management policy which is:
• an information policy that documents containing as major assets of the organization of procedures for the classification, structure, security, management and monitoring
• A retention policy determines the nature of the information will be kept, the retention period to be independent of whether the original is in paper, microfilm or electronic and review criteria and eventual destruction.
• If you go to the British Public Record Office website, there are useful tips and information about what should happen and for how long.
• An information security policy is essential to privacy, including data protection.
• a business continuity policy, ensures that vital data is protected in case of major equipment, insufficient personnel or the environment.
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Article Source :
http://www.articleseen.com/Article_Use of Document management and imaging system in business_116378.aspx
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Author Resource :
Caitlin Jones writes on indexing document and web based document management. Caitlin Jones associated with many renowned records management websites.
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Keywords :
Caitlin Jones writes on Computers
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Software
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