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Significance and functions of scanning software
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Posted On :
Dec-08-2011
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Article Word Count :
509
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Scanning documents: document scanning software programs allow you to add documents to a single page, not only individually but also with multiple documents on one page at a time using the batch scanning.
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There are some basic functions of your document scanning software should ideally support. Watch out for:
• Scanning documents: document scanning software programs allow you to add documents to a single page, not only individually but also with multiple documents on one page at a time using the batch scanning. So if you have a scanner with an automatic document feeder (ADF), you should not expect any single document feed. This saves you time.
• Merge pages into a single document to: Another useful feature is the ability to scan multiple pages and merge them into one document. For example, a command file that contains one page documents such as purchases order, invoice, check, etc. to create, but you have a flatbed scanner instead of an automatic document feeder and can scan all of these individually. But if your scanning software has a merge function, you can merge these separate documents to file a single purchase
• Automatic Document Separation: your document scanning software to automatically separate the various documents during scanning, so all you have to do is indicate the number of pages each document contains the scanning software then separated based on this information. For example, if you scan 15 pages with 5 pages each three documents, all you have to do is indicate that each document three pages, so that the scanning software can not be separated contains.
Document management version control refers to monitoring the processing of documents and document flows from one person to another to get their notes to amend the same, and then saving for the transfer of the same level after processing. At each level a new version of the document was created and the old should be replaced by a new or prevented. It depends on the nature of the use that can be made. This check ensures that the documents are shared between people with the necessary permission.
Some of the advantages of a system of Electronic Document Management-
• Reduction of the storage-The conversion of documents into electronic files by scanning frees space in physical storage.
• Recovery Flexible-Electronic documents can be located and retrieved from anywhere in the network system as they are stored in a central location.
• Improved search-A "full text search" can be done in fractions of seconds on the documents in a GED -. Keywords and phrases can easily be picked from a large number of virtual files Metadata can be added to electronic documents or records to be classified in several ways.
• Dissemination of documents controlled and efficient-The distribution of documents in a GED is quick and easy. They can be shared over a local network or the Internet within seconds, eliminating the need for photocopies, postage, or even the distribution of CD or DVD.
Indexing Document is the process of association or marking of documents with various "research" terms. Returning to the example, we have a bill, there are several ways we can look to this bill:
• invoice number
• Name of supplier
• order Number
• Or maybe that was purchased
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Article Source :
http://www.articleseen.com/Article_Significance and functions of scanning software_116358.aspx
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Author Resource :
Caitlin Jones writes on Electronic Document Management and indexing document. Caitlin Jones associated with many renowned scanning software websites.
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Keywords :
document management version control, scanning software, electronic document management, indexing document,
Category :
Arts and Entertainment
:
Arts and Entertainment
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