Redaction in the Digital Age
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Posted On :
Apr-02-2010
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Article Word Count :
469
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Modern information storage technology has reached a point where data is entirely digital. Records which used to fill storage warehouses are now kept securely on personal computers and servers, from which they can be instantly accessed at any time. The low size, high content-capability advantages of the Portable Document Format has seen such PDF based records become ubiquitous denizens of the workplace. PDFs main advantage is that though they are difficult to edit in their native environment, wit
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Modern information storage technology has reached a point where data is entirely digital. Records which used to fill storage warehouses are now kept securely on personal computers and servers, from which they can be instantly accessed at any time. The low size, high content-capability advantages of the Portable Document Format has seen such PDF based records become ubiquitous denizens of the workplace. PDFs main advantage is that though they are difficult to edit in their native environment, with a little bit of help from PDF redaction software, removing old information for any reason is an automatic breeze.
Modern PDF redaction is a greatly simplified process compared to the methods previously established to edit documents, which had to be printed out and then scanned carefully by a dedicated reading team. Once the readers found an area that needed to have information removed, they pasted or otherwise affixed black squares over the offending private data. You can easily understand how this process quickly became tedious by considering the nature of the documents that might need redactions. Legal forms, contracts, enrollment reports, insurance statements and heath records all contain extremely private personal information that must be protected from casual viewing. PDF redaction takes care of this need by making sure that your edits remain in-house, usually limited to internal emails sent from and to the single computer running the application. This also has the advantage of freeing up your staff from the tediously repetitive task of searching through a 30 page document for instances of a single name or address, which may occur an indefinite number of times.
PDF redaction software can generate infrastructural foundations for companies with no real defined process. Although it's hard enough to make your employees stick to a new record keeping methodology, by creating detailed automatic email records of all edits made, along with reports specifying each, Code Origami's InfoRazor Server package will build your firm's record database in an organized fashion. Sure, you could have your employees annotate redacted documents with such information, but why add work to their already heavy load, especially when you need them to maintain a high level of consistent accuracy? When redacting for long time periods, errors will be made, and PDF records are one area where incorrect information can cause critical catastrophies.
PDF redaction should be an easy undertaking, and with software packages like InfoRazor Server, it's no work at all. When you've got important business to take care of the last things you want holding you up are inaccurate or unusable records. In order to become truly well-seated as an efficient modern organization, get organized automatically, and adopt PDF redaction in your document handling procedure. Your employees will thank you heartily, and so will your increased revenue and efficiency.
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Article Source :
http://www.articleseen.com/Article_Redaction in the Digital Age_15333.aspx
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Author Resource :
Code Origami's InfoRazor Server is a redaction software package that enables users to remove sensitive information from PDF documents. To learn more about Code Origami's InfoRazor Server, please visit their web site, http://www.codeorigami.com.
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Keywords :
Redaction software, PDF redaction, PDF redaction software,
Category :
Business
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Business
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