Make document handling a breeze.
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Posted On :
Apr-02-2010
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Article Word Count :
475
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Law firms, schools, hospitals and other bureaucratically structured organizations know that document processing can truly require volumes of effort. Editing a single document to remove or redact an element as common as a person's name is a heady undertaking at best, when that same name may appear many tens of times in different locations on multiple pages. The simplest of Generic forms, letters and records all become exceedingly massive jobs to address if changes need to be made, especially when
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Law firms, schools, hospitals and other bureaucratically structured organizations know that document processing can truly require volumes of effort. Editing a single document to remove or redact an element as common as a person's name is a heady undertaking at best, when that same name may appear many tens of times in different locations on multiple pages. The simplest of Generic forms, letters and records all become exceedingly massive jobs to address if changes need to be made, especially when dealing with redactions.
Redactions traditionally involve the replacement of sensitive information using black rectangles to manually blot out the offending detail. while this method is still in use today, software has long since surpassed the capabilities of human workers to apply the same treatment. While it is not a mentally challenging task to peruse a document and make these removals by oneself, it is entirely draining and, thus, prone to a high percentage of regular errors and critically-damaging omissions.
After redacting documents for a while your workers will begin to feel the harsh toll on their eyes, brains and sense of job satisfaction. Redaction software tools will eliminate the fatigue they experience and possibly save you the hassle of having to find new employees to replace those who quit. All kidding aside though, redaction software tools that automate your redaction process as well as inherently generate records of your processes are extremely powerful workplace allies for you and your employees.
By monitoring an independent email inbox for work requests, PDF Redaction Software can deal with the ever increasing volume in your digital library. The familiar Portable Document Format (PDF) is used by government agencies, on official business records and for international legal contracts, but forms that are already created are not the most easily modified. Although it's a snap to obtain PDF editing programs that work well, many of them require high end systems and a good deal of operator knowledge and time input to deal with the repetitious task of making multiple redactions.
Using any modern graphics based PDF editing package to make redactions pales in comparison to the potential and efficiency of Redaction software because of the fact that it works automatically. Once a document is sent to the software's designated inbox as an attachment to an email detailing which phrases or names should be removed, the only thing you need to do is wait for a response. Your return email will have your new document with black rectangles replacing removed data, with a complete summary of the editing process detailing the number of times each phrase was found and removed. You can save this automatic communication as a record of your work and watch as your office's mountainous "to-be redacted" pile becomes transformed into digital verifications of your progress, all in-house.
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Article Source :
http://www.articleseen.com/Article_Make document handling a breeze._15330.aspx
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Author Resource :
Code Origami's InfoRazor Server is a redaction software package that enables users to remove sensitive information from PDF documents. To learn more about Code Origami's InfoRazor Server, please visit their web site, http://www.codeorigami.com.
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Keywords :
Redaction software, PDF redaction, PDF redaction software,
Category :
Business
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Business
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